IAPS Constitution
Ratified
by a majority of the assembled membership at the first Annual Meeting,
Revised
by a majority of members voting by mail ballot in July 1991.
Further revised
by a majority of members voting by mail ballot in October 1995
Revised
by a majority of members voting by mail ballot, 2003.
Article
I: Name
Section 1: The
name of the organization, established on
Article
II: Purpose
Section 1: The purpose of the Association shall be to stimulate,
encourage, and promote study, research, and writing in the philosophy of
sporting (and related) activity; to demonstrate the relevance of philosophic
thought concerning sport to matters of professional concern; to organize and
conduct meetings concerning the philosophy of sport; to issue publications
concerning the philosophy of sport; to support and to cooperate with local,
national, and international organizations of similar purpose; to affiliate with
national and international organizations of similar purpose; and to engender
national, regional, and continental affiliates devoted to the philosophic study
of sport.
Section 2: The Association shall conduct its
activities solely for scholarly and literary purpose, not for pecuniary
benefit.
Section 3: Notwithstanding any other provisions of these articles, the corporation is organized exclusively for one or more of the following purpose: religious, charitable, scientific, testing for public safety, literary, or educational purposes, or to foster national or international amateur sports completion (but only if no part of its activities involve the provision of athletic facilities or equipment), or for the prevention of cruelty to children or animals as specified in Section 501[c][3] of the Internal Revenue Code (USA) of 1954.
No part of
the net earnings of the corporation shall inure to the benefit of any member,
trustee, director, officer of the corporation, or any private individual
(except that reasonable compensation may be paid for services rendered to or
for the corporation), and no member, trustee, officer of the corporation, or
any private individual shall be entitled to share in the distribution of any of
the corporate assets on dissolution of the corporation.
No
substantial part of the activities of the corporation shall be carrying on
propaganda, or otherwise attempting to influence legislation (except as
otherwise provided by Internal Revenue Code Section 501[h]),or
by participating in, or intervening in (including the publication or
distribution of statements), any political campaign on behalf of any candidate
for public office.
In
the event of dissolution, all of the remaining assets and property of the
corporation shall, after necessary expenses thereof, be distributed to such
organizations as shall qualify under Section 501[c][3]
of the Internal Revenue Code [USA] of 1954, as amended, or, to another
organization to be used in such a manner as in the judgment of a Justice of the
Supreme Court of the State of New York will best accomplish the general purpose
for which this corporation was formed.
Article III: Membership
Section 1: There shall be five types of membership: Standard, Sustaining,
Emeritus, Honorary, and Student.
Section 2: Anyone interested in the philosophy of
sport shall be eligible for Standard Membership.
Section 3: Standard Members may be designated as
Sustaining Members by the voluntary payment of additional dues. In all other respects, the rights and duties
of Sustaining Members shall be identical to those of Standard Members.
Section 4: Any Standard or Sustaining Member who
retires from regular, full-time professional employment shall be eligible for
Emeritus Membership. The rights and
duties of Emeritus Members shall be identical to those of Standard Members.
Section 5: Honorary Membership may be conferred upon
any person who has made an outstanding contribution to the philosophy of
sport. Nominations for Honorary
Membership shall be made by the Honors, Awards, and Future Sites Committee to
the Executive Council at least one month prior to the opening of the Annual
Meeting in which they are to be considered.
A majority vote of the Executive Council shall decide the fate of all
such nominations. Although Honorary
Members pay no dues and may not serve as Officers, their rights and duties
shall be otherwise identical to those of Standard Members.
Section 6: Any full-time or part-time college or
university student pursuing study in an undergraduate or graduate
degree-granting program shall be eligible for Student Membership. Although
Student Members are not eligible to serve as Officers of the Association, the
rights and duties of such Members shall be identical to those of Standard
Members.
Section 7: Membership of all types shall become
effective upon receipt of applicable dues be the Secretary-Treasurer.
Section 8: Membership entails all participating and
voting rights herein prescribed and it also entitles to single copies of all
official Association publications issued in the period of membership.
Article IV: Officers
Section 1: The Officers of the Association
shall be a President, a Conference Chair, an Elections Chair, a
Secretary-Treasurer, a Journal Editor, a Newsletter Editor, four Members-at-Large, and a
Webmaster.
A President shall be elected, in odd-numbered years, for a two-year term and shall become the President at the conclusion of the Annual General (Business) Meeting in the calendar year of the election.
A Conference Chair shall be elected, in even-numbered years, for a two-year term and shall assume the position at the conclusion of the Annual General (Business) Meeting in the calendar year of the election.
An Election Chair shall be elected, in even-numbered years, for a two-year term and shall assume the position at the conclusion of the Annual General (Business) Meeting in the calendar year of the election.
The
Secretary-Treasurer shall be nominated for a three-year, renewable term by the
Executive Council. In the case of a single
nominated candidate, that candidate shall be presented to the membership for
ratification by a two-thirds majority of those voting. In the case of two or more nominated
candidates, those candidates shall be presented to the membership for election
by a plurality of those voting.
The Journal Editor shall be
nominated, in even-numbered years, for a two-year renewable term by the
Executive Council. In the case of a
single nominated candidate, that candidate shall be presented to the membership
for ratification by a two-thirds majority of those voting. In the case of two or more nominated
candidates, those candidates shall be presented to the membership for election
by a plurality of those voting.
The
Newsletter Editor shall be nominated, in odd-numbered years, for a two-year,
renewable term by the Executive Council.
In the case of a single nominated candidate, that candidate shall be
presented to the membership for ratification by a two-thirds majority of those
voting. In the case of two or more nominated
candidates, those candidates shall be presented to the membership for election
by a plurality of those voting.
The
four Members-at-Large shall be elected for two-year, renewable terms; two shall
be elected in odd-numbered years and two in even-numbered years.
The Webmaster, whose position on the executive is nonvoting, will be appointed by the President for a renewable two-year t erm.
No
member of the Association may concurrently nominate for, nor may concurrently
occupy more than one position on the Executive Council (i.e., more than one
Officer’s position).
Terms
of office for Association Officers shall begin at the conclusion of the Annual
General (Business) Meeting in the calendar year of their election/ratification.
Section 2: The Conference Chair shall
.
chair the Program
Committee, which shall be responsible for establishing the program of the
Annual Meeting, and which shall serve at the sufferance of the Executive
Council;
serve as, or appoint, a Conference
Convener, who shall care for the logistic details of the Annual Meeting on
site, who shall be confined by majority vote of the Executive Council, and who
shall serve at the sufferance of the Executive Council;
assume the duties of
President if necessary; (?)
transmit a
“Call for Papers” and a notice stipulating the time and place of the next
Annual Meeting to the Newsletter Editor not more than one month following the
Annual Meeting in which office is assumed; and
transmit an account of the
logistic arrangements and schedule of the learned sessions for the Annual
Meeting not less than three months prior to the annual Meeting over which
jurisdiction is held.
Section 3: The President shall -
assume the executive
responsibility of the Association;
enforce the Constitution
of the Association;
schedule and preside over meetings of the Executive Council;
schedule and preside over the
annual General (Business) Meeting;
prepare the agenda
for meetings of the Executive Council and for the Annual General (Business)
Meeting;
solicit agenda items from
the membership for Executive Council meetings and for the Annual General
(Business) Meeting;
appoint members to the
Finance Committee, to the Constitution Committee, and to special (ad hoc)
committees;
appoint a
Parliamentarian/Constitutionalist and an Archivist to three-year, renewable
terms; both appointments shall be confirmed by majority vote of the Executive
Council; the
Parliamentarian/Constitutionalist shall chair the Constitution Committee; the
Archivist shall gather and preserve the records of the Association, s/he shall
administer the repository of the Association;
liaise with members of the
Association; most notably, with members of the Executive Council and with
members of standing and special committees;
prepare and deliver the
Presidential Address at the Annual Meeting;
announce, commend, and
publicize recipients of honors and awards; and
represent the Association
to the broader public.
Section 4: The Elections Chair shall -
chair the Nominations, Elections,
and Membership Committee;
solicit nominations for Conference
Chair two Members-at-Large, and a
member of the Honors, Awards, and Future Sites Committee; and
assist the Honors, Awards,
and Future Sites Committee in the selection of its Chair.
Section 5: The Secretary-Treasurer shall -
record, retain, and
appropriately distribute “Minutes” of all executive Council meetings and the
Annual General (Business) Meeting;
transmit the
“Minutes” of the Executive Council Meeting and the Annual General (Business)
Meeting to the Newsletter Editor not more than one month following the Annual
Meeting in which these meetings occur;
transmit
proposed constitutional amendments to the Newsletter Editor not more than one
month following their approval by the assembled membership at the Annual
General (Business) Meeting;
administer the elections
for all proposed constitutional amendments/revisions;
keep current mailing,
telephone, facsimile, and e-mail lists of all Association members;
transmit current
membership list to the publishers of the Journal and to the Newsletter Editor
not more than ten days prior to the publication dates of all issues of the Journal
and the Newsletter;
administer all membership
transactions and collections of dues;
keep accurate records of
the fiscal resources of the Association;
supervise and process all
expenditures;
make an
annual, formal report to the Executive Council and to the Annual General
(Business) Meeting concerning the financial status of the Association and concerning new and continuing
members of the;
compile and present an annual,
formal, proposed budget to the Executive Council and to the Annual General
(Business) Meeting;
make all pertinent records
available to the Finance Committee for its annual fiscal accounting;
transmit all records to
the Archivist after they are no longer required for the daily operation of the
Association;
administer Association supplies; such as, stationary, membership
applications, and organizational brochures;
liaise with members of the
Association in respect to the responsibilities of the position;
maintain and appropriately
distribute operating codes for Secretary/Treasurer, Journal Editor, and
Newsletter Editor; and
conduct the duties of the
position in accord with approved operating codes for it.
Section 6: The Journal Editor shall -
be responsible for
producing a scholarly, professional Journal;
recommend
the appointment of an Associate Editor, for a two-year, renewable term, to the Executive
Council for its confirmation by majority vote; the Associate Editor shall
assist the Editor in whatever manner requested and shall act on behalf of the
Editor in any circumstances entailing an apparent conflict of interest;
recommend
appointments to, and dismissals from the Editorial Review Board of the Journal
to the Executive Council for its confirmation by majority vote, appointments to
the Editorial Review Board shall be for two-year, renewable terms;
solicit scholarly manuscripts,
discussion essays, and book reviews for the Journal;
establish, co-ordinate,
and execute the review process for the Journal;
negotiate a publishing
contract, subject to confirmation by majority vote of the Executive Council;
arrange for the printing
and distribution of the Journal;
review, revise, and
recommend formal editorial review policy to the Executive Council for its
confirmation by majority vote;
make an annual report to
the Executive Council and to the Annual General (Business) Meeting in respect
to the state of the Journal;
convene and preside over
an annual meeting of the Editorial Review Board;
liaise with other Journals
concerning announcements pertinent to the Journal and the Annual Meeting;
establish re-print and
back issue fees for the Journal; and
conduct the duties of the
position in accord with approved operating codes for it.
Section 7: The Newsletter Editor shall -
be responsible for
compiling, printing, and distributing at least three issues of a Newsletter per
year (i.e., three issues between Annual Meetings):
: the first of these shall be published
not more than two months following the Annual Meeting and must include election
results, the “Call for Papers” (together with a notice stipulating the time and
place of the next Annual Meeting), “Minutes” of the just-prior Executive
Council meeting and Annual General (Business) Meeting, proposed constitutional
amendments/revisions (if any), and other notices of concern to the society (if
any).
: the second of these shall be
published not more than six months after and must include a re-printing of the
“Call for Papers” (together with a notice stipulating the time and place of the
next Annual Meeting), ballot information and materials pertinent to membership
voting in respect to proposed constitutional amendments/revisions (if any),
solicitation of nominations from the membership for honors/awards and for Conference
Chair , two Members-at-Large, and a
member of the Honors, Awards, and Future Sites Committee, the current
membership list of the Association, and other notices of concern to the
Association (if any).
: the third of these shall be published
not more than three months prior to, and not less than one month prior to the
Annual General (Business) Meeting and must include an account of the logistic
arrangements and the schedule for learned sessions for the forthcoming Annual
General (Business) Meeting, a solicitation for additional agenda items for the
forthcoming Annual General (Business) Meeting and ballot information and
materials for elections to offices and for honors/awards, proposed constitutional
amendments/revisions (if any), and other notices of concern to the Association
(if any).
publish all
constitutionally mandated transmittals from members of the Executive Council and
from the chairs of the Honors, Awards, and Future Sites Committee, the
Nominations, Elections and Membership Committee, and the Program Committee;
make an annual report to
the Executive Council and to the Annual General (Business)Meeting in respect to
the state of the Newsletter;
liaise with members of the
Association; most notably, with members of the Executive Council and with
members of standing and special committees, in order to ensure that the
Newsletter functions as a effective medium of communication in respect to the
affairs of the Association; and
conduct the duties of the
position in accord with approved operating codes for it.
Section 8: The Members-at-Large shall -
serve on the Nominations,
elections, and Membership Committee in the first year of their terms; and
serve on the Program
Committee in the second year of their terms.
Section
9: The Webmaster shall-
-design and maintain the IAPS web
site;
-make an annual report to the Executive
Council and to the Annual General(Business) Meeting in respect to the state of
the web site; and
-liaise with members of the Society,
most notably with members of the Executive Council and with members of standing
and special committees, in order to ensure that the web site functions as an
effective medium of communication about IAPS business for both IAPS members and
the broader public.
Article V: The
Executive Council
Section 1: Except as otherwise provided by this
Constitution, the management of all Association affairs shall be vested in the
Executive Council.
Section 2: The Executive council shall consist of
the Officers of the Association, who must represent at least four nations and
two continents.
Section 3: Six members of the Executive Council
shall constitute a quorum.
Section 4: The Executive Council shall conduct an
annual, formal gathering not more than one week prior to the official
commencement of the Annual Meeting of the Association, at a time and place
designated by the President. Special
meetings may be called at any time by the President or by any five members of
the Executive Council on at least two-weeks written
notice to all members of the Council.
Section 5: Except as otherwise provided by law and
this constitution, decisions of the executive Council shall be taken by
majority vote of its members present and voting. All members of the Council shall hold full
voting rights except the presiding officer, who shall not vote except in the
affirmative to decide a tie otherwise rendered.
In actions taken by the Council with special respect to one of its
members, that member shall not vote.
Section 6: The Executive Council shall provide for
the un-expired term of any Office or committee vacancy by appointing a member,
within one month of the vacancy’s occurrence, to serve that term.
Section 7: The Executive Council shall provide for
the recall of any Officer or committee member of the Association by
recommending such an action to the membership, which must, in turn, ratify the
recommendation by majority of those voting in order to affirm it.
Section 8: The Executive Council shall nominate candidates
for Secretary-Treasurer, Journal Editor, and Newsletter Editor and shall order
the election of all candidates for office with the Nominations, Elections, and
Membership Committee.
Section 9: The Executive council shall act on all
constitutionally mandated recommendations for appointment and other operations
brought to it.
Section 10: The Executive Council shall review and act
on all operating codes pertinent to the work of the Association.
Article VI: Committees
Section 1: The Honors, Awards, and Future Sites
Committee shall consist of three Standard, Sustaining, or Emeritus Members of
the Society, who have been members of the Association, at these levels, for a
least the three consecutive years immediately preceding their nomination, and
who shall be elected by the membership of the Association to rotating
three-year terms (such that a vacancy come open each year). Current Officers of the Association may not
serve on this Committee. The Chair of
this Committee shall be elected by its members in a process initiated and
conducted by the Elections Chair at the Annual
Meeting in which they are installed/continued.
It shall be the responsibility of this Committee to solicit/identify
candidates for honors/awards, to prepare a slate of such candidates to be put
before the membership for vote less than four months prior to the Annual
Meeting in which the honors/awards are to be presented, to conduct the election
itself (to be decided by a plurality of those voting), and to report the results
of the election to the Executive Council not less than one month prior to the
Annual Meeting in which the honors/awards are to be presented. It shall be likewise the responsibility of
this Committee to solicit/identify candidates for Honorary Membership shall be
brought to the Executive Council at least one month prior to the Annual Meeting
in which they are to be considered.
Candidates for future sites shall be brought to the Executive Council at
least four months before the Annual Meeting prior to that for which such sites
are under consideration. It shall also
be the responsibility of this Committee to study issues concerning honors,
awards, and future sites brought to it by the Executive Council.
Section 2: The Nominations, Elections, and Membership
Committee shall consist of the two Members-at-Large in the first year of their
terms and of the Elections Chair,, who shall serve as Chair. It shall be the responsibility of this
Committee to solicit/identify nominations for Conference Chair, for two
Members-at-Large, and for a member of the Honors, Awards, and Future Sites
Committee, to prepare a slate of candidates for such expected vacancies, to
include in this slate the nominations from the Executive Council for the
positions of Secretary-Treasurer, Journal Editor, and Newsletter Editor of
these positions are coming vacant in the period under the Committee’s
jurisdiction, to present this slate (together with pertinent biographical data
and statements of intent from all candidates) to the Executive Council for its
consideration at least one month prior to the Annual meeting in which
successful candidates are to be installed, and to study issues pertaining to
the membership of the Society brought to it by the Executive Council.
Section 3: The Program Committee shall consist of
the two Members-at-Large in the second years of their terms and of the Conference
Chair, who shall serve as Chair. It
shall be the responsibility of this Committee to issue a “Call for Papers”
within one month following the Annual Meeting prior to that for which the
Committee holds jurisdiction, to adjudicate the papers/proposals submitted to
it, to establish the program for the Annual Meeting, and to coordinate the
program with the logistic imperatives of the Annual meeting that shall be
arranged on site by the Conference Convener.
Section 4: The Finance Committee shall consist of
three members of the Executive Council appointed to one-years, renewable terms
by the President. It shall be the
responsibility of this Committee to audit the financial statements of the
Association on an annual schedule and to submit the certified results to the
Executive Council for its consideration.
Section 5: The Constitution Committee shall consist
of three Standards, Sustaining, or Emeritus Members of the Association, who
have been members of the Association, at these levels, for a least the three
consecutive years immediately preceding their nomination, and who shall be
appointed to three-year, renewable terms by the President. The Chair of the Committee shall be the
Parliamentarian/Constitutionalist if the Association. It shall be the responsibility of this
Committee to study the Constitution in ongoing terms and to advise the
Executive Council in respect to constitutional issues.
Section 6: The Editorial Review Board of the Journal
shall consist of up to fifteen members appointed by the Editor to two-year,
renewable terms. It shall be the
responsibility of the Board to review, and to judge the suitability for
publication of, all manuscripts submitted to it by the Editor or the Associate
Editor.
Section 7: Such other special (ad hoc) committees
shall be appointed by the President as required by the work of the Association.
Article VII: Meetings
Section 1: There shall be an Annual Meeting of the
Association held at a time and place designated by the Executive Council (which
presides over the just-prior such Meeting).
This Meeting shall itself consist in the learned sessions arranged by
the Program Committee and in an Annual General (Business) Meeting. The agenda for the Annual General (Business)
Meeting, which concerns the logistic affairs of the Association, shall be arrange by the President, who shall preside over the
Meeting.
Article
VIII: Elections
Section 1: The
Nominations, Elections, and Membership Committee shall conduct all elections
ordered by the Executive Council. The
Honors, Awards, and Future Sites Committee shall conduct all elections
pertaining to honors and awards.
Section 2: All elections falling under the auspices
of the Committees shall be conducted by mail ballot of the Association’s entire
membership. In the case of a single
nominated candidate for a position, that candidate shall be presented to the
membership for ratification by a two-thirds majority of those voting. In the case if two or more nominated
candidates for a position, those candidates shall be presented to the
membership for election by a plurality of those voting.
Section 3: The results of these elections shall be
publicly announced at the Annual Meeting in which successful candidates are to
be installed.
Article IX: Awards
Section 1: The awards program of the Association
shall be managed by the Honors, Awards, and Future Sites Committee and shall
recognize scholarly and service contributions to the philosophy of sport in
general and to the International Association of the Philosophy of Sport
particular.
Section 2: The Association shall honor scholarly
contributions to the philosophy of sport by means of its IAPS Distinguished
Scholar Award. The recipient must
have contributed eminent manuscripts to the philosophic literature concerning
sport for at least five years, need not be a member of the Association, will
receive a certificate commemorating her/his achievement, and will be
appropriately recognized in Society publications and by the President of the
Association. The recipient of this Award
will be invited to present an original essay at an Annual
Meeting following her/his selection; this normally would be in the form of the Warren
P. Fraleigh Distinguished Scholar Lecture.
Article X: Publications
Section 1: The Association shall publish, on a
regular schedule, a refereed Journal, Journal of the Philosophy of Sport,
and a Newsletter, IAPS News.
Section 2: The publication of proceedings (of Annual
Meetings), bibliographies, and other materials of interest to the membership
may also be authorized by the Executive Council.
Article XI: Dues
and Finance
Section 1: The Executive
Council shall recommend, on an annual schedule, the level of annual dues to the
assembled membership at the Annual General (Business) Meeting. The membership shall then set this level by
majority vote of those present and voting.
Section 2: Honorary Members shall pay no dues. Emeritus and Student Members shall pay dues
reduced as against those required of Standard Members.
Section 3: The fiscal year of the Association shall
begin on October 1 and shall end on September 30 of the immediately following
calendar year. All dues shall be
therefore payable annually by September 30.
Section 4: Members who have been excluded from the
Association for non-payment of dues shall be duly reinstated upon receipt of
full payment (of outstanding dues) by the Secretary-Treasurer, if such payment
is received during the year in which the member(s) was (were) excluded.
Section 5: Although the Secretary-Treasurer care for
all current financial documents of the Association, executes all financial
transactions for the Association, and prepares all budget proposals of the
Association, the final authority over all financial/budgetary matters is vested
in the Executive Council.
Article XII: Amendments
Section 1: Either the Executive Council (by two-thirds
majority vote) or any five members of the Society in good standing (Standard,
Sustaining, Emeritus, Honorary, and/or Student Members) may propose
amendments/revisions to the Constitution by presenting their proposals to the
Secretary-Treasurer not less than two months prior to any Annual Meeting. The Secretary-treasurer shall distribute such
proposals to all members of the Association not less than one month prior to
that Meeting.
Section2: Such proposals shall be then considered
by the assembled membership at the Meeting.
If approved by a two-thirds majority of those present and voting at the
Meeting, the proposed amendments/revisions shall be distributed to all members
of the Association by the Secretary-Treasure for voting by mail ballot. The proposal to amend/revise the Constitution
shall include reference to the date on which the amendments/revisions shall
become effective if approved. If
approved by two-thirds majority of those voting by mail ballot, the
amendments/revisions shall become effective in the date indicated.
Article XIII: Parliamentary Authority
Section 1: Insofar as they are applicable and
insofar as they are not contrary to the provisions of this Constitution, the
rules of organization and procedure contained in Roberts’ Rules of Order,
Newly Revised, shall govern the affairs of the
Association.
Article XIV: Seal/Logotype
Section 1: The seal/logotype of the Association
shall be that adopted by the executive Council and it shall appear on all
official correspondence (stationary) and publications of the Association.
Section 2: The seal/logotype of the Association
shall include: identification of the Association by name, the year of the
Association’s organization, and a concise statement signifying the basic purpose
of the Association.